Last updated: March 2026
Please read these Terms of Service ("Terms") carefully before using the OurBooks software platform and services (collectively, the "Service"). By clicking "I Agree," checking the acceptance box at account creation, or by accessing or using the Service, you agree to be bound by these Terms. If you do not agree, do not access or use the Service.
What This Means for You — Plain Language Summary (Not Legally Binding)
These Terms govern your access to and use of the Service provided by OurBooks ("OurBooks," "we," "our," or "us"). To use the Service, you must:
Your use of the Service constitutes your explicit acceptance of these Terms. For new accounts, acceptance is confirmed at the time you check the acceptance box during registration.
OurBooks provides cloud-based accounting and bookkeeping software for small businesses. The Service includes features such as general ledger management, invoicing, bill tracking, financial reporting, bank reconciliation, budgeting, and data import/export tools. We reserve the right to modify, suspend, or discontinue the Service or any portion thereof at any time with or without notice.
From time to time, OurBooks may make available new or updated pre-release or "beta" features or functionality ("Beta Features") as part of the Service. Beta Features are provided as-is, at no additional charge, and may be withdrawn, modified, or discontinued at any time without notice. Beta Features may contain bugs or errors, and your use of them is at your own risk. OurBooks makes no warranties, express or implied, with respect to any Beta Features, and we shall not be liable for any damages arising from your use of or reliance on Beta Features.
To access certain features of the Service, you may be required to create an account. You agree to:
We reserve the right to verify your identity and may require additional information to confirm eligibility. You acknowledge that we are not liable for any loss arising from unauthorized use of your account.
If you subscribe to a paid tier of the Service, you agree to pay all applicable fees as set forth on our pricing page at the time of purchase. All fees are stated in U.S. dollars.
Subscriptions are billed on a monthly or annual basis, as selected at checkout, starting from the date of your initial purchase. Your payment method on file will be charged automatically at the start of each billing period.
YOUR SUBSCRIPTION WILL AUTOMATICALLY RENEW AT THE END OF EACH BILLING PERIOD AT THE THEN-CURRENT SUBSCRIPTION RATE UNLESS YOU CANCEL BEFORE THE RENEWAL DATE.
For annual subscriptions, we will send you a reminder no less than thirty (30) days before your renewal date. By providing a payment method, you authorize OurBooks to charge that payment method for all fees. We may participate in account updater programs to keep your payment information current, and you authorize us to update your payment details through such programs.
We reserve the right to change subscription pricing upon at least thirty (30) days' prior written notice. Price changes take effect at the start of your next billing period following notice. Your continued use of the Service after a price change constitutes acceptance of the new pricing. If you do not agree to a price change, you may cancel before the change takes effect.
All fees are non-refundable except as expressly required by applicable law. If you cancel your subscription, you will continue to have access to the paid Service through the end of your current billing period, after which your subscription will not renew. We do not provide prorated refunds for partial subscription periods.
If payment cannot be processed, we may suspend or terminate your account after reasonable notice.
You may cancel your subscription at any time through your account settings or by contacting us at legal@ourbooks.app. Cancellation will take effect at the end of your current billing period. You will not be charged for subsequent periods after cancellation takes effect.
We reserve the right to suspend or terminate your access to the Service at any time, with or without cause, upon reasonable notice where practicable. In cases of material breach, we may terminate immediately.
Upon termination or cancellation of your account: (a) your right to access and use the Service immediately ceases; (b) we may delete your account and associated User Content generally within 90 days of account closure in accordance with our data retention practices; and (c) all outstanding payment obligations remain due.
For thirty (30) days following the effective date of termination or cancellation, you may request an export of your User Content by contacting legal@ourbooks.app. After this period, we may permanently delete your data in accordance with our Privacy Policy. We are not responsible for any loss of data following expiration of this export window.
The following sections survive termination: Sections 7, 9, 10, 11, 12, 13, 15, 16, 17, 18, 19, 20, and 21.
You agree not to use the Service to:
The Service and all content, features, and functionality thereof — including but not limited to software, source code, algorithms, text, graphics, logos, icons, user interface designs, and documentation — are the exclusive property of OurBooks and its licensors, protected by U.S. and international copyright, trademark, patent, trade secret, and other intellectual property laws.
Subject to your compliance with these Terms, OurBooks grants you a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to access and use the Service solely for your internal lawful purposes. No other rights are granted. You may not copy, distribute, publicly display, or create derivative works from any part of the Service without our prior written consent.
You retain all intellectual property rights in any content, data, or materials you upload or submit through the Service ("User Content").
By submitting User Content, you grant OurBooks a worldwide, royalty-free, non-exclusive license to use, copy, process, store, display, and transmit your User Content solely to: (a) operate, maintain, and provide the Service; (b) improve and develop the Service, including for product analytics, feature development, and service performance monitoring; and (c) comply with legal obligations. We will not sell your User Content to third parties or use it to train third-party AI models without your separate consent.
You represent and warrant that: (a) you own or have the necessary rights to submit your User Content; (b) your User Content does not infringe any third-party intellectual property, privacy, or other rights; and (c) your User Content does not violate these Terms or any applicable law.
The Service is a software tool. Nothing in User Content generated, processed, or returned by the Service constitutes legal, financial, accounting, tax, or other professional advice. See Section 14 for our Professional Advice Disclaimer.
Our Privacy Policy, located at ourbooks.app/privacy and incorporated herein by reference, describes how we collect, use, retain, and share information about you. By using the Service, you acknowledge that you have read and agree to our Privacy Policy. We are committed to handling your data in compliance with applicable privacy laws, including the California Consumer Privacy Act (CCPA) and, where applicable, the EU General Data Protection Regulation (GDPR). If you are located in the European Economic Area (EEA) or United Kingdom, any transfer of your personal data outside those regions will be conducted pursuant to appropriate safeguards, including Standard Contractual Clauses (SCCs) as approved by the European Commission.
For privacy inquiries or to exercise your rights under applicable law (including rights of access, rectification, erasure, or portability), please contact privacy@ourbooks.app. We also use cookies and similar tracking technologies as described in our Privacy Policy.
The Service may allow you to connect with or integrate third-party services, applications, or platforms ("Third-Party Services"). Your use of Third-Party Services is governed solely by the terms and privacy policies of those third parties. OurBooks is not responsible for:
You are responsible for ensuring you have the proper rights and consents before transferring any data to a Third-Party Service. OurBooks does not endorse any Third-Party Service and shall not be liable for any damages arising from your use of or reliance on them.
OurBooks respects intellectual property rights and complies with the Digital Millennium Copyright Act (17 U.S.C. § 512) ("DMCA"). If you believe that content accessible via the Service infringes your copyright, you may submit a written notice to our designated DMCA agent containing: (a) your physical or electronic signature; (b) identification of the copyrighted work claimed to be infringed; (c) identification of the material you claim is infringing, with sufficient detail for us to locate it; (d) your contact information; (e) a statement that you have a good faith belief the use is not authorized by the copyright owner; and (f) a statement, under penalty of perjury, that the information is accurate and you are authorized to act on behalf of the copyright owner.
DMCA notices must be sent to: OurBooks, Attn: DMCA Agent, legal@ourbooks.app.
OurBooks reserves the right to terminate accounts of users who are repeat copyright infringers in appropriate circumstances.
We reserve the right to update these Terms at any time. For material changes, we will provide notice by: (a) posting the updated Terms on our website with a new "Last Updated" date; and (b) sending an email to the address associated with your account at least fourteen (14) days before the change takes effect. Your continued use of the Service after the effective date constitutes acceptance. If you do not agree to material changes, you must stop using the Service and cancel your account before the effective date.
OurBooks is a software platform, not a professional services firm. Nothing in the Service, or any output, result, or recommendation generated by the Service, constitutes or should be construed as legal, financial, accounting, tax, investment, medical, or other professional advice. You should consult qualified professionals before making decisions based on information obtained through the Service. OurBooks expressly disclaims any liability for actions taken or not taken in reliance on information provided through the Service.
THE SERVICE IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, OR NON-INFRINGEMENT. OURBOOKS DOES NOT WARRANT THAT: (A) THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE; (B) ANY DEFECTS WILL BE CORRECTED; (C) THE SERVICE OR SERVERS THAT MAKE IT AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS; OR (D) THE RESULTS OF USING THE SERVICE WILL BE ACCURATE OR RELIABLE. OURBOOKS ALSO DISCLAIMS ALL WARRANTIES WITH RESPECT TO ANY THIRD-PARTY SERVICES, ADVICE, OR PRODUCTS ACCESSIBLE THROUGH OR IN CONNECTION WITH THE SERVICE.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL OURBOOKS, ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING LOSS OF DATA, REVENUE, PROFITS, GOODWILL, OR BUSINESS INTERRUPTION) ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
OUR TOTAL AGGREGATE LIABILITY TO YOU FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICE OR THESE TERMS SHALL NOT EXCEED THE GREATER OF: (A) THE TOTAL AMOUNTS YOU PAID TO US IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE CLAIM, OR (B) ONE HUNDRED DOLLARS ($100).
NOTWITHSTANDING THE FOREGOING, NOTHING IN THESE TERMS SHALL LIMIT OR EXCLUDE OURBOOKS' LIABILITY FOR: (I) FRAUD OR FRAUDULENT MISREPRESENTATION; (II) GROSS NEGLIGENCE OR WILLFUL MISCONDUCT; OR (III) ANY LIABILITY THAT CANNOT BE EXCLUDED OR LIMITED BY APPLICABLE LAW.
Some jurisdictions do not allow the exclusion or limitation of certain damages. In such jurisdictions, our liability will be limited to the maximum extent permitted by law.
You agree to indemnify, defend, and hold harmless OurBooks and its officers, directors, employees, agents, and licensors from and against any and all claims, liabilities, damages, judgments, awards, losses, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to: (a) your use of or access to the Service; (b) your User Content; (c) your violation of these Terms; or (d) your violation of any third-party rights. OurBooks reserves the right to assume exclusive control of any matter subject to indemnification, and you agree to cooperate with our defense.
Before filing any formal claim, the parties agree to attempt in good faith to resolve any dispute by sending written notice to the other party describing the dispute and desired resolution. The parties will have thirty (30) days to attempt resolution informally.
If informal resolution fails, any dispute, claim, or controversy arising out of or relating to these Terms or the Service — including questions about their validity, interpretation, breach, or enforcement — shall be resolved by binding individual arbitration administered by the American Arbitration Association ("AAA") under the AAA Commercial Arbitration Rules (or the AAA Consumer Arbitration Rules for disputes arising from personal or household use). The arbitration shall be conducted in Wilmington, Delaware, or remotely at the option of either party. The arbitrator's decision shall be final and binding, and judgment may be entered in any court of competent jurisdiction.
Either party may bring an individual claim in a small claims court of competent jurisdiction in lieu of arbitration, provided the claim qualifies.
Notwithstanding the foregoing, either party may seek emergency injunctive or other equitable relief from a court of competent jurisdiction to prevent irreparable harm pending arbitration.
TO THE FULLEST EXTENT PERMITTED BY LAW, YOU AND OURBOOKS EACH WAIVE THE RIGHT TO: (A) PARTICIPATE IN ANY CLASS ACTION, CONSOLIDATED, OR REPRESENTATIVE PROCEEDING; (B) SEEK CLASS-WIDE RELIEF; AND (C) TRIAL BY JURY. ALL DISPUTES MUST BE BROUGHT IN YOUR INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING. IF A COURT FINDS THIS CLASS ACTION WAIVER UNENFORCEABLE, THE ARBITRATION AGREEMENT IN SECTION 18.2 SHALL BE NULL AND VOID.
You may opt out of the arbitration and class action waiver provisions by sending written notice to legal@ourbooks.app within thirty (30) days of first accepting these Terms. Your opt-out notice must include your name, address, and a clear statement that you are opting out of arbitration.
These Terms and any dispute arising hereunder shall be governed by and construed in accordance with the laws of the State of Delaware, without regard to its conflict of law principles. To the extent any dispute is not subject to arbitration under Section 18, you consent to the exclusive jurisdiction of the state and federal courts located in New Castle County, Delaware.
The Service may be subject to U.S. export control laws and regulations, including the Export Administration Regulations (EAR) and the sanctions programs administered by the U.S. Office of Foreign Assets Control (OFAC). You represent and warrant that:
OurBooks reserves the right to restrict access to the Service from any jurisdiction or to any individual at any time to ensure compliance with applicable law.
These Terms, together with the Privacy Policy and any other policies incorporated by reference, constitute the entire agreement between you and OurBooks regarding the Service and supersede all prior agreements and understandings.
If any provision of these Terms is held to be invalid, illegal, or unenforceable, that provision shall be modified to the minimum extent necessary to make it enforceable, and the remaining provisions shall continue in full force and effect.
Our failure to enforce any right or provision of these Terms shall not constitute a waiver of that right or provision. A waiver of any breach shall not be deemed a waiver of any subsequent breach.
You may not assign or transfer these Terms or any of your rights hereunder without our prior written consent. OurBooks may assign these Terms in connection with a merger, acquisition, or sale of assets. These Terms bind and inure to the benefit of the parties and their permitted successors and assigns.
OurBooks shall not be liable for any failure or delay in performance due to causes beyond our reasonable control, including acts of God, natural disasters, pandemics, war, government actions, internet outages, or third-party service failures.
Legal notices to OurBooks must be sent in writing to legal@ourbooks.app. Notices to you may be sent to the email address associated with your account.
Section headings are for convenience only and shall not affect the interpretation of these Terms.
For questions about these Terms, contact us at: legal@ourbooks.app